Digital visitor pre-approval, gate pass generation, delivery tracking, and security staff coordination for residential and commercial properties.
Digital visitor management allows residents to pre-approve visitors through an app, generating a digital pass with QR code or OTP. Security staff verify visitors at the gate using a tablet or smartphone. The system logs all entries and exits, tracks delivery personnel, manages regular visitors like domestic help, and provides real-time notifications to residents when their visitors arrive.
Empowering residents to manage their visitors:
Pre-Approval Methods: - App-based visitor invitation - Share link via WhatsApp/SMS - Recurring visitor setup - Bulk invitation for events - Calendar integration
Invitation Details: - Visitor name and phone - Expected date and time range - Purpose of visit - Vehicle details (optional) - Photo requirement option
Visitor Types: - Guest visitors - Delivery personnel - Cab/taxi arrivals - Service providers - Domestic help - Regular visitors
Security staff operations at entry points:
Verification Methods: - QR code scanning - OTP verification - Photo matching - ID document capture - Vehicle number plate recognition
Guard Interface: - Simple tablet/phone app - Quick visitor lookup - Walk-in registration - Resident confirmation request - Emergency override
Entry Logging: - Automatic time stamping - Photo capture at entry - Vehicle logging - Material/package noting - Exit recording
Handling the surge of e-commerce deliveries:
Delivery Tracking: - Delivery personnel check-in - Package notification to resident - Holding area management - Pickup confirmation - Unclaimed package alerts
Integration Options: - Delivery app notifications - Intercom integration - Smart locker systems - Common collection points - Cold storage for perishables
Security Measures: - Delivery person ID verification - Company uniform validation - Package inspection protocols - Photography of packages - Resident confirmation
Managing regular service providers:
Registration: - Domestic help profile creation - Background verification status - Work schedule definition - Authorized flat list - ID and photo capture
Daily Tracking: - Entry/exit time logging - Attendance reports - Flat-wise visit logs - Leave management - Substitute authorization
Resident Controls: - Temporary suspension - Schedule modifications - Rating and feedback - Incident reporting - Termination handling
Tools for security staff management:
Shift Management: - Guard duty roster - Attendance tracking - Shift handover notes - Emergency protocols - Supervisor alerts
Patrol Management: - Checkpoint-based patrols - QR code scanning at points - Patrol route tracking - Incident reporting - Photo documentation
Communication: - Guard-to-guard messaging - Resident broadcast - Emergency announcements - Management alerts - Incident escalation
Insights from visitor and security data:
Visitor Analytics: - Daily/weekly/monthly visitor counts - Peak hours analysis - Visitor type breakdown - Rejection and denial logs - Average visit duration
Security Reports: - Incident reports - Patrol compliance - Response time metrics - Guard performance - Unauthorized entry attempts
Management Dashboard: - Real-time occupancy - Alert summary - Compliance status - Trend analysis - Custom report builder
Build self-service portals for residents to manage payments, requests, bookings, and community engagement from their smartphones.
Read articleHousekeeping, security, and vendor attendance tracking, task assignment, and performance monitoring.
Read articleBased in Bangalore, we build property management platforms for housing societies, gated communities, and commercial properties across India.
We understand Indian housing society dynamics—RWAs, maintenance structures, domestic help management, and community living nuances.
Our platforms include intelligent chatbots, predictive maintenance, and automated workflows that reduce management workload significantly.
From single societies to large townships with thousands of units, our platforms scale seamlessly with your growth.
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Boolean and Beyond
825/90, 13th Cross, 3rd Main
Mahalaxmi Layout, Bengaluru - 560086
590, Diwan Bahadur Rd
Near Savitha Hall, R.S. Puram
Coimbatore, Tamil Nadu 641002