Track property assets, common area equipment, and consumables with maintenance schedules.
Asset management tracks all property equipment and infrastructure—lifts, pumps, generators, gym equipment, furniture—with maintenance schedules, warranty information, and lifecycle data. Inventory management tracks consumables like cleaning supplies, maintenance materials, and office supplies. Together, they prevent unexpected failures, control costs, and ensure availability.
Comprehensive asset database:
Asset Information: - Asset identification and tagging - Category and subcategory - Make, model, serial number - Purchase date and cost - Location within property - Photo documentation
Lifecycle Data: - Warranty information - Expected lifespan - Depreciation tracking - Replacement planning - Disposal procedures
Assignment: - Location assignment - Responsible person - Usage purpose - Access restrictions - Condition status
Preventive maintenance management:
Schedule Types: - Time-based maintenance - Usage-based maintenance - Condition-based maintenance - Manufacturer recommendations - Regulatory requirements
Schedule Management: - Maintenance calendar - Task checklists - Resource allocation - Vendor assignment - Cost budgeting
Execution Tracking: - Work order generation - Completion recording - Parts used logging - Cost tracking - History maintenance
Managing consumables and supplies:
Inventory Items: - Cleaning supplies - Maintenance materials - Office supplies - Safety equipment - Spare parts
Stock Management: - Current stock levels - Reorder points - Lead time tracking - Minimum stock alerts - Maximum stock limits
Transactions: - Stock receipt - Issue tracking - Transfer between locations - Adjustment handling - Usage logging
Purchasing workflow:
Purchase Requests: - Request submission - Approval workflow - Budget checking - Vendor selection - Quote comparison
Purchase Orders: - PO generation - Vendor communication - Delivery tracking - Receipt confirmation - Invoice matching
Vendor Management: - Preferred vendors - Rate agreements - Performance tracking - Payment terms - Dispute handling
Physical-digital linking:
Tagging: - QR code generation - Barcode printing - RFID tagging (optional) - NFC tags for mobile - Asset labeling
Scanning Applications: - Mobile scan for details - Quick maintenance logging - Inventory counts - Location verification - Status updates
Benefits: - Faster data entry - Reduced errors - Real-time updates - Audit compliance - Easy tracking
Insights for better management:
Asset Reports: - Asset register - Maintenance history - Cost analysis - Depreciation reports - Utilization metrics
Inventory Reports: - Stock status - Consumption patterns - Slow-moving items - Cost trends - Variance analysis
Planning Outputs: - Budget forecasting - Replacement planning - Vendor performance - Efficiency metrics - Compliance status
Complaint logging, work order management, vendor assignment, and SLA tracking for property maintenance.
Read articleMaintenance fee collection, expense tracking, financial reporting, and integration with payment gateways and accounting software.
Read articleBased in Bangalore, we build property management platforms for housing societies, gated communities, and commercial properties across India.
We understand Indian housing society dynamics—RWAs, maintenance structures, domestic help management, and community living nuances.
Our platforms include intelligent chatbots, predictive maintenance, and automated workflows that reduce management workload significantly.
From single societies to large townships with thousands of units, our platforms scale seamlessly with your growth.
Share your project details and we'll get back to you within 24 hours with a free consultation—no commitment required.
Boolean and Beyond
825/90, 13th Cross, 3rd Main
Mahalaxmi Layout, Bengaluru - 560086
590, Diwan Bahadur Rd
Near Savitha Hall, R.S. Puram
Coimbatore, Tamil Nadu 641002