Clubhouse, gym, pool, and common area booking with availability management and usage analytics.
Facility booking systems allow residents to view availability, book amenities like clubhouses, gyms, pools, and party halls through an app. The system handles time slot management, capacity limits, booking rules (advance notice, duration limits), payment collection for chargeable amenities, and automated reminders. It prevents double-booking and provides usage data for management.
Supporting diverse facility types:
Common Amenities: - Clubhouse and party halls - Swimming pool - Gymnasium and fitness center - Tennis/badminton courts - Indoor games room - Library and reading room
Configuration Options: - Operating hours per amenity - Capacity limits - Booking duration rules - Advance booking window - Cancellation policies - Maintenance blackout periods
Access Control: - Member eligibility rules - Guest policies - Age restrictions - Supervision requirements - Equipment checkout
Resident booking experience:
Discovery: - Amenity catalog with photos - Real-time availability calendar - Pricing information - Rules and guidelines - Reviews from other residents
Booking Process: - Date and time slot selection - Duration specification - Guest count entry - Add-on services selection - Terms acceptance
Confirmation: - Instant booking confirmation - Payment processing (if applicable) - Calendar invite generation - QR code for entry - Reminder notifications
Preventing conflicts and optimizing usage:
Calendar Management: - Visual availability display - Buffer time between bookings - Cleanup time allocation - Setup time for events - Conflict detection
Rules Engine: - Maximum bookings per resident/month - Minimum gap between bookings - Peak hour restrictions - Weekend vs. weekday rules - Festival and holiday handling
Waitlist Management: - Automatic waitlist for full slots - Notification when slot opens - Priority rules (seniors, families) - Expiry of waitlist position
Handling chargeable amenities:
Pricing Models: - Fixed hourly/daily rates - Peak and off-peak pricing - Member vs. guest pricing - Security deposit handling - Add-on service charges
Payment Flow: - Pay at booking - Pay at venue - Monthly billing - Deposit collection and refund - Damage charge processing
Financial Tracking: - Revenue by amenity - Utilization vs. revenue - Deposit management - Refund processing - Receivables tracking
Ensuring only booked residents access facilities:
Entry Verification: - QR code scanning at entry - OTP verification - Biometric access - Card/fob integration - Manual override option
Automated Controls: - Door unlock during booking window - Light and AC activation - Equipment availability - Locker assignment - Time-based access revocation
Guest Management: - Guest registration at entry - Guest count verification - Liability acknowledgment - Emergency contact capture
Data-driven facility management:
Utilization Metrics: - Booking rates by amenity - Peak usage times - Average booking duration - Cancellation rates - No-show tracking
Resident Insights: - Most active residents - Amenity preferences - Booking patterns - Feedback and ratings - Feature requests
Management Reports: - Revenue analysis - Maintenance scheduling inputs - Capacity planning - Investment justification - Comparison across amenities
Build self-service portals for residents to manage payments, requests, bookings, and community engagement from their smartphones.
Read articleMaintenance fee collection, expense tracking, financial reporting, and integration with payment gateways and accounting software.
Read articleBased in Bangalore, we build property management platforms for housing societies, gated communities, and commercial properties across India.
We understand Indian housing society dynamics—RWAs, maintenance structures, domestic help management, and community living nuances.
Our platforms include intelligent chatbots, predictive maintenance, and automated workflows that reduce management workload significantly.
From single societies to large townships with thousands of units, our platforms scale seamlessly with your growth.
御社の課題をお聞かせください。24時間以内に、AI活用の可能性と具体的な進め方について無料でご提案いたします。
Boolean and Beyond
825/90, 13th Cross, 3rd Main
Mahalaxmi Layout, Bengaluru - 560086
590, Diwan Bahadur Rd
Near Savitha Hall, R.S. Puram
Coimbatore, Tamil Nadu 641002