Society bylaws, meeting minutes, NOCs, and regulatory compliance document management.
Housing societies manage bylaws, meeting minutes, member registers, financial records, compliance certificates, NOCs (No Objection Certificates), contracts, insurance policies, and government filings. A document management system organizes these documents, controls access, tracks versions, ensures compliance deadlines are met, and makes retrieval easy during audits or legal matters.
Organizing society documents:
Document Categories: - Governing documents (bylaws, registration) - Meeting records (AGM, committee) - Financial documents - Legal and contracts - Compliance certificates - Resident documents
Organization: - Folder structure - Tagging and metadata - Search functionality - Version control - Access permissions
Storage: - Cloud-based storage - Backup and redundancy - Encryption at rest - Retention policies - Archive management
Handling No Objection Certificates:
NOC Types: - Property transfer/sale - Renovation and modification - Tenant registration - Vehicle parking - Pet keeping - Business operation
Request Workflow: - Online application - Document upload - Committee review - Conditional approval - Certificate generation
Tracking: - Request status - Approval history - Validity periods - Renewal reminders - Violation monitoring
Supporting society governance:
Meeting Types: - Annual General Meeting - Committee meetings - Special general meetings - Sub-committee meetings
Pre-Meeting: - Notice generation - Agenda circulation - Proxy registration - RSVP tracking - Document distribution
Post-Meeting: - Minutes recording - Resolution documentation - Action item tracking - Member communication - Archive storage
Ensuring regulatory compliance:
Compliance Areas: - Society registration renewal - Fire safety certificates - Lift maintenance certificates - Water tank cleaning - Pest control - Insurance renewals
Tracking Features: - Compliance calendar - Deadline reminders - Responsible person assignment - Status tracking - Evidence upload
Reporting: - Compliance dashboard - Overdue alerts - Historical compliance - Audit reports - Risk assessment
Maintaining resident documentation:
Member Information: - Ownership records - Transfer history - Nomination details - Contact information - Family members
Document Collection: - Sale deed copies - Identity proofs - Address proofs - Association membership - Correspondence history
Privacy & Access: - Data protection - Access controls - Consent management - Rectification requests - Data portability
Managing legal documents:
Contract Types: - Service contracts - Employment agreements - Vendor contracts - Insurance policies - Lease agreements
Management Features: - Contract storage - Key terms extraction - Renewal tracking - Expiry alerts - Amendment history
Legal Support: - Lawyer correspondence - Case documentation - Notice templates - Dispute records - Resolution tracking
Based in Bangalore, we build property management platforms for housing societies, gated communities, and commercial properties across India.
We understand Indian housing society dynamics—RWAs, maintenance structures, domestic help management, and community living nuances.
Our platforms include intelligent chatbots, predictive maintenance, and automated workflows that reduce management workload significantly.
From single societies to large townships with thousands of units, our platforms scale seamlessly with your growth.
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Boolean and Beyond
825/90, 13th Cross, 3rd Main
Mahalaxmi Layout, Bengaluru - 560086
590, Diwan Bahadur Rd
Near Savitha Hall, R.S. Puram
Coimbatore, Tamil Nadu 641002