Maintenance fee collection, expense tracking, financial reporting, and integration with payment gateways and accounting software.
Billing modules generate maintenance bills based on flat size, usage, or fixed amounts, track payments, send reminders, and handle penalties for late payment. Accounting modules manage society income and expenses, generate financial statements, handle vendor payments, and integrate with accounting software like Tally. The system provides transparency to residents and simplifies audits.
Creating and managing maintenance bills:
Billing Types: - Fixed monthly maintenance - Size-based calculation - Usage-based components - One-time special charges - Prorated billing
Bill Components: - Base maintenance charge - Sinking fund contribution - Water charges - Parking fees - Club membership - Other levies
Generation Process: - Automatic monthly generation - Bulk bill creation - Individual adjustments - Credit/debit notes - Bill preview and approval
Making it easy for residents to pay:
Payment Methods: - Online payment (UPI, cards) - NACH auto-debit - Bank transfer - Cheque collection - Cash receipt
Payment Features: - Partial payment handling - Advance payment - Payment plans - Adjustment allocation - Receipt generation
Reminders: - Due date reminders - Overdue notifications - Escalating reminders - Final notice - Personal follow-up triggers
Managing late payment consequences:
Interest Calculation: - Simple interest - Compound interest - Slab-based rates - Grace period handling - Maximum cap
Penalty Rules: - Late payment fees - Dishonour charges - Legal notice fees - Collection charges - Waiver policies
Processing: - Automatic calculation - Manual override option - Waiver requests - Approval workflow - History tracking
Tracking society expenses:
Expense Categories: - Staff salaries - Utility bills - Maintenance contracts - Repairs and renovations - Administrative expenses - Insurance and taxes
Processing: - Expense entry - Invoice attachment - Approval workflow - Budget checking - Payment scheduling
Vendor Payments: - Payment processing - TDS deduction - Multiple payment modes - Payment confirmation - Reconciliation
Transparency and compliance:
Standard Reports: - Income and expenditure - Balance sheet - Cash flow statement - Budget vs. actual - Receivables aging
Resident Reports: - Individual ledger - Payment history - Outstanding statement - Tax receipts - Yearly summary
Audit Support: - Transaction trail - Document attachments - Approval history - User activity logs - Period closing
Connecting with accounting systems:
Tally Integration: - Voucher export - Ledger sync - Bank reconciliation - GST compliance - Balance verification
Other Integrations: - QuickBooks - Zoho Books - Custom ERPs - Bank feeds - Tax filing systems
Data Flow: - Automated sync - Manual export option - Error handling - Reconciliation tools - Audit trail
Based in Bangalore, we build property management platforms for housing societies, gated communities, and commercial properties across India.
We understand Indian housing society dynamics—RWAs, maintenance structures, domestic help management, and community living nuances.
Our platforms include intelligent chatbots, predictive maintenance, and automated workflows that reduce management workload significantly.
From single societies to large townships with thousands of units, our platforms scale seamlessly with your growth.
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Boolean and Beyond
825/90, 13th Cross, 3rd Main
Mahalaxmi Layout, Bengaluru - 560086
590, Diwan Bahadur Rd
Near Savitha Hall, R.S. Puram
Coimbatore, Tamil Nadu 641002